Use the process for the named facility
The county’s facility rental information describes separate spaces and application steps. Check the requirements for your actual room, field or centre rather than assuming a single timetable applies to every location.
Ask the operator whether outside restrooms are allowed and what permanent facilities are included. An application awaiting approval should be described as provisional in a rental enquiry.
Keep supplier access outside the guest assumptions
Delivery and pickup do not necessarily happen during guest hours. Ask who can receive equipment and what happens if the venue is closed when another supplier needs to enter.
For a trailer, include the approved footprint, approach and potential utility arrangements for assessment. Add accessible routes and washing to the discussion rather than treating them as a later detail.
Review the regional route explicitly
Send the St. Johns property, confirmed or provisional dates and service requirements. This is a wider enquiry from the Port Orange business contact, not proof of county-wide delivery or a second office.
Accept a defined equipment and transport proposal before presenting the restroom arrangements as confirmed.