Explain how the crowd arrives and moves
Share the timetable, expected duration of visits and whether people remain all day or attend in separate sessions. Include organisers and vendors who may need facilities beyond public opening hours.
Ask the rental team to review quantity and servicing against that pattern. Do not rely on a universal headcount formula without considering the length of use and permanent facilities.
Place facilities around the actual layout
Show the approved activity zones, entrances and supplier routes. Toilets should be findable without queues blocking another activity. Discuss wash stations and accessible units early enough for their approaches to be included in the layout.
A service vehicle may need access while the site is busy. Identify any agreed maintenance windows and an organiser who can help keep the route available.
Reconcile the equipment and venue plans
Review the event operator’s current conditions and any approval required for temporary facilities. Changing a vendor area or audience layout may require a fresh placement discussion.
For Port Orange, send the specific property and programme rather than only the event name. Equipment, service frequency and delivery arrangements are confirmed individually; this page does not imply an affiliation with local festivals.